Last Updated: 17/03/2025
At HireGenix, we are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use any of our services, including Recruitment Services, Payroll Management, HR Consulting, Employee Relations, and our Job Listing Portal (“Services”). By using our website or Services, you agree to the collection and use of information per this policy.
1. Information We Collect
1.1 Personal Information You Provide
When you interact with HireGenix, you may voluntarily provide us with personally identifiable information, including but not limited to:
- Contact Information: Name, email address, phone number, and mailing address.
- Professional Information: Resume/CV, cover letters, work experience, educational background, certifications, and LinkedIn profiles.
- Application Data: Responses to job application forms, questionnaires, and other information provided during the application process.
- Service-Specific Information: Information related to your inquiries for HR consulting, payroll management, recruitment services, or employee relations.
1.2 Automatically Collected Information
When you visit our website, we automatically collect certain information about your device and usage through cookies and similar tracking technologies. This may include:
- IP address, browser type, operating system, and device identifiers.
- Pages visited, time spent on pages, and other usage data.
- Referral URLs and other technical data.
2. How We Use Your Information
We use the information we collect for various purposes, including to:
- Provide and Manage Services: Process job applications, deliver HR consulting, payroll management, recruitment, and employee relations services, and manage our job listings.
- Communicate with You: Send service-related communications, newsletters, and promotional materials, and respond to your inquiries.
- Improve Our Website and Services: Analyze user behavior and trends to enhance the functionality, content, and overall user experience.
- Compliance and Security: Ensure compliance with legal obligations, prevent fraud, and protect the security and integrity of our systems.
- Personalization: Tailor the content and job recommendations you see based on your interests and previous interactions with our Services.
3. Sharing Your Information
We value your trust and do not sell your personal information. However, we may share your information under the following circumstances:
- With Service Providers: We may share data with third-party vendors who help us operate our website, manage our Services, process payments, and deliver support.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new owners.
- Legal Compliance: We may disclose your information if required to do so by law, regulation, or legal process, or in response to a valid request from a law enforcement agency.
- With Employers and Recruiters: For our Job Listing Service, the information provided in your application may be shared with the hiring companies to facilitate the recruitment process.
4. Data Security
We implement appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, alteration, or destruction. While we strive to use commercially acceptable means to safeguard your data, no method of transmission over the Internet or electronic storage is 100% secure.
5. Your Rights and Choices
Depending on your location and applicable laws, you may have certain rights regarding your data, including:
- Access and Correction: The right to access and correct your personal information.
- Data Portability: The right to receive a copy of your data in a structured, commonly used format.
- Deletion: The right to request the deletion of your data under certain circumstances.
- Opt-Out: The right to opt out of receiving marketing communications from us.
- Withdrawal of Consent: Where applicable, the right to withdraw consent for our processing of your data.
To exercise any of these rights, please contact us using the contact details provided below.
6. International Data Transfers
HireGenix may transfer your data to countries outside your country of residence, including to the United States, where data protection laws may differ from those in your jurisdiction. We ensure that any such transfers are conducted under applicable data protection laws and with appropriate safeguards in place.
7. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience on our website. You can control the use of cookies through your browser settings. Please note that disabling cookies may affect the functionality of certain features on our website.
8. Data Retention
We retain your data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When your data is no longer needed, we will securely delete or anonymize it.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
HireGenix
D30, Ocean Garden Estate, Eko-Akete,
Ibeju-Lekki, Lagos.
Email: support@hiregenix.com
By using our website and Services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms. If you do not agree with our practices, please do not use our website or Services.